Open Position --- Business Manager

General Statement of Duties

The Police Business Manager is responsible for overseeing and coordinating the budgeting and fiscal planning for the Police Department.

Duties and Responsibilities

• Duties include preparation of the budget and monitoring expenditures;

• Monitors six separate Police Department budgets to avoid over-spending and assure accuracy; 

• Monitoring special accounts including bond programs, special funds, and the asset forfeiture accounts; 

• Monitors complicated 24/7 payroll, special detail, overtime costs for the department, and present an analysis of the information to the Chief of Police;

• Collects and analyzes salary and wage data, gathers background  information  to be used during collective bargaining sessions; 

• Invoices and makes sure payments are received from outside contractors for Detail Officers; 

• Shall maintain sick, vacation and comp time records; 

• Monitors and prepares salary increases in a timely manner for 80 employees;

• Tracks individual officers payroll to maintain retroactive payments;

• Updates  class specifications to reflect  changes in employee duties, responsibilities  and work assignments; 

• May  be  assigned  to assist  in special  assignments  such  as the  coordination  of capital improvement projects, acting as liaison with contractors;

• Shall assist and advise on the study of proposed equipment purchases; 

• Assists in purchasing of equipment, materials and supplies.  Gathers cost data, makes projections and estimates, assembles proposed budget into proper format, prepares reports justifying budget requests;

• Attends hearings and assists Chief of Police in the presentations;

• Liaison with frequent vendors; 

• Communicates with other Town employees and management  to provide police department budget and expenditure status; 

• Prepare the departments weekly payroll and related contractual benefits; 

• Prepares written documents including budget materials, memos, financial and management reports

• Prepares grants and manages fund balance accounts.

   

Minimum Education and Experience

Graduate of an accredited college or university with a bachelor's degree in business preferred, public administration or related field. 

Knowledge Skills and Abilities

Knowledge of the principles, practices, and techniques of public financial administration.

Knowledge of research methods and techniques as applied to financial analysis and planning,

Knowledge of state and federal grants and funding sources

Ability to read and understand personnel rules and regulations, union contracts, and administrative, legal, and financial documents.

Ability to conduct routine financial analysis.

Ability to present ideas effectively both orally and in writing.

Ability to establish and maintain effective working relationships with coworkers,management, sworn personnel, and employees of other departments and agencies.

Physical and Mental Requirements

The employee works in a moderately noisy office setting.  Employee is required to sit up to 2/3^rd of the time; stand, walk, talk, listen, use hands. The employee occasionally lifts up to 20 pounds.  The position has normal vision requirements.  Equipment operated includes; office machines, computers, and miscellaneous office equipment.

Interested candidates can email their resume to HR@coventryri.gov.